Digital children's club registration with parental consent and access control
Kids club, mini club, and childcare management system for hotels and all-inclusive resorts: shift booking from the webapp, digital parental consent and liability waiver per child with contacts, allergies, languages, and permissions. Electronic signature for drop-off and pick-up, third-room authorization, and children check-in from counselor tablet. Paperless, with total child protection.
Mini Club
Morning shift
09:00 - 13:00 · 2 children
Sofía García · 6 yrs
Waiver signed ✓
🏊 Can swim: Yes
🥜 Allergies: Nuts
🗣️ Languages: ES, EN
👕 Change clothes: Authorized
Lucas García · 4 yrs
Waiver pending
Can pick up:
Room 412 (parents) · Room 414 (grandparents)
Sign Lucas' waiver
Is your kids club still using paper forms with no digital control?
Paper consent forms
Parents fill out parental consent forms on paper every day. Documents that get lost, illegible signatures, and zero traceability. No digital child registration or liability waiver record.
Insufficient child protection
No digital control of who drops off and picks up the child at the children's club. Without signatures or verifiable third-party authorization. High legal liability risk for the hotel.
No children check-in/out
The kids club counselor has no digital tool to record each child's entry and exit. Without childcare access control, you don't know how many children are there or who they are.
Disconnected children's program
Children's entertainment activities and the children's program aren't linked to club registration. If a child books an activity, there's no validation of signed parental consent.
Paper kids club vs Hoteligy Digital Registration
| Paper forms | Hoteligy | |
|---|---|---|
| Registration | Paper form every day | Online booking from webapp with PMS child validation |
| Waiver | Paper with manual signature | Digital waiver per child: allergies, languages, permissions, contact + e-signature |
| Access control | Visual, no record | Check-in and check-out with parental signature on staff tablet |
| Pick-up | Anyone picks up | Only parents or authorized rooms with pick-up signature |
| Activities | No link | Entertainment activities linked: require waiver and access control |
| No prior booking | Form from scratch | QR for instant waiver + staff creates quick booking for the record |
| Data | No metrics | Dashboard: attendance, shifts, registered children, and activities |
Over 500 hotels trust Hoteligy
Everything your kids club, children's club, or hotel childcare needs
Digital parental consent and waiver per child
The parent fills out a parental consent form and liability waiver per child: emergency contacts, allergies, languages, swimming ability, can leave alone, counselor can change clothes. Electronic signature linked to the record. Child protection with full traceability.
Children check-in and check-out with signature
The children's club counselor finds the booking on their tablet, the parent signs digital drop-off. At pick-up, signs again. Record of who dropped off and picked up. Verifiable child safety and child protection.
Shift booking from the webapp
Parents book children's club shifts from the webapp: full day, morning, or afternoon. The system validates the number of children with the PMS automatically. If booking for 2, parental consent and child profile required for each.
PMS validation
When booking, the system checks how many children the PMS registers for that room. If the parent books for 2 children but the PMS only shows 1, it blocks. Coherent and secure data.
Third-room authorization
If parents are in room 412 and grandparents in 414, the parent can authorize grandparents to drop off or pick up the child. Family flexibility with control.
Complete child profile
Name, age, languages, allergies and intolerances, swimming ability, can leave alone, staff can change clothes, emergency contacts. All configurable per hotel.
Triple electronic signature
Waiver liability signature at registration. Drop-off signature when leaving the child. Pick-up signature when collecting. Triple digital verification without paper or pen.
QR for walk-in arrivals
If the parent didn't book and shows up at the kids club, they can scan a QR to fill out the child's waiver instantly. Staff creates a quick booking for the complete record.
Entertainment activity linking
Children's activities from the entertainment schedule link to the kids club. Booking an activity requires parental waiver and enables access control with recorded check-in/out.
Staff tablet panel
The kids club team manages everything from a tablet: find bookings, record check-ins and check-outs, view child profiles, allergies, and authorizations. All in one interface.
PMS integration
Identifies the booking, guests, and children registered in the PMS. Automatically validates family data and the number of children per room.
See the kids club and mini club registration system in action
Video coming soon
Want to see the digital kids club registration live?
We'll demo the full flow: booking, waiver, drop-off, and pick-up.
What does your hotel gain?
Verifiable child protection
Parental consent and waiver signed per child, children check-in/out with signature, third-party authorization, and full traceability. Regulatory child protection compliance. Peace of mind for parents and hotel.
Truly family friendly hotel
Parents book the children's club from their phone, sign parental consent digitally, and know their kids are in a safe childcare environment with a controlled children's program. No paperwork, no queues.
Counselors with digital tools
The children's club counselor team manages everything from tablet: bookings, child profiles, allergies, authorizations, children check-in and check-out. No paper forms, no physical archives.
Kids club connected to the hotel's digital experience
Parents book from the webapp, receive reminders via in-stay marketing, and children's activities are managed with the service booking module.
"We used to use paper forms for the kids club. Now parents register children from the webapp, sign the waiver digitally, and staff controls check-in and check-out from the tablet. Total safety and zero paper."
Entertainment Director
4★ All Inclusive Resort, Riviera Maya
Frequently asked questions about digital kids club registration for hotels
How do parents book the kids club?
From the guest webapp. They choose a shift (full day, morning, or afternoon) and number of children. The system automatically validates that the PMS registers that number of minors in the booking.
What does the parental waiver include?
Emergency contacts, child allergies and intolerances, languages spoken, swimming ability, can leave the center alone, staff can change clothes. All configurable per hotel. Parent or guardian e-signature.
How does check-in and check-out control work?
Staff find the booking on their tablet. When dropping off, the parent signs digitally. When picking up, signs again. Records who dropped off and who picked up.
Can other rooms be authorized?
Yes. If grandparents are in another room, the parent can authorize them to drop off or pick up the child. Staff validate on the tablet that the person is authorized.
What if the parent didn't book in advance?
There's a visible QR at the kids club. The parent scans it, fills out the child's waiver instantly, and staff creates a quick booking for the complete record.
Are entertainment activities linked?
Yes. Children's activities from the entertainment schedule link to the kids club. They require parental waiver and enable access control with recorded check-in/out.
Does the staff have an app or tablet?
Yes. The kids club team manages everything from a tablet: find bookings, record check-ins/outs, view profiles, allergies, and authorizations. All in one interface.
Is the number of children validated with the PMS?
Yes. When booking for 2 children, the system checks that the PMS registers 2 minors in that room. If it doesn't match, the booking is blocked until corrected in the PMS.
Is a signature needed every day?
The waiver signature is once per child per stay. The drop-off and pick-up signatures are each time the child enters and leaves the kids club.
Does it record allergies and intolerances?
Yes. The waiver includes a specific section for the child's food allergies and intolerances. Staff see them directly on the child's profile on the tablet.
Does it integrate with the PMS?
Yes. Identifies the booking, guests, and PMS-registered children. Automatically validates the number of children and family data per room.
How much does the module cost?
Depends on the number of centers and active shifts. Activates within Hoteligy's CMS 360. Request a custom quote for your hotel or resort.
Digitalize your children's club with parental consent, signatures, and child protection
Request a demo and discover how digital child registration improves child protection, the family friendly experience, and kids club operations at your all-inclusive hotel.
